Mac Forum / Applications / Word / October 2007

You can't force the template to stay the same, no.

Margins changes and other things are probably being controlled by
section breaks--see here:
http://word.mvps.org/FAQs/Formatting/WorkWithSections.htm
(hit refresh a few times if using Safari)

What do you mean by "fonts change"?  Example?

Do you use Insert | File or Paste?

What version of Word?

There are two strategies you can use:

1)  Don't paste the formatting

2)  Use an Attached Template set to "Automatically update styles on open".

I always use the first method:  Edit>Pate Special>Text Only.

I can then quickly reformat the received text using the styles in the master
file.  This also prevents the incoming text from resetting the margins or
changing any other Section-level or Document-level parameters.

You can alternatively make a Word template containing all the correct styles
(by simply "Save As" of your master file and choosing the format "Document
Template").

Then create a new document from that template, and go to Tools>Templates and
Add-ins, and set the "Automatically update styles on open" to ON.  The
styles will then revert to the formatting in the template each time you open
the document.

The reason I don't use that method is that it relies on the contributing
authors using the correct styles in their documents, and they never to.

It also means you have to be very careful not to paste Section Breaks when
you are pasting (that's what breaks your margins: the contributors'
documents contained section breaks with different margins).

Cheers

On 26/10/07 6:38 AM, in article
1193346524.300682.175400@q5g2000prf.googlegroups.com, "Muz"
<otlowski@gmail.com> wrote:

I would like to know how to create a template that controls all the
files that are pasted into it.

I work on a journal that has between 6 - 8 articles in each issue. I
first make a Word file that contains the foreword and index, and, when
files have finished the proofreading process, I then insert them into
the document.

This is where the problem occurs.

Often, after pasting in a file, large areas of the master document are
affected: the fonts are changed, and/or the margins become wider of
narrower.  A number of these files are from authors who are working in
fonts that are not based on the Roman alphabet; that is, Arabic,
Persian and Chinese.

What I would like to know is: Can I create a Word template that cannot
be affected by files that are inserted? Can I have a template that
makes other files conform to its properties?

Any help with this would be REALLY appreciated, as I spend a lot of
time going over the master file correcting mistakes caused by other
files.

Muz