New paragraph (carriage return) inserted before text following cross-reference to table captions

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plissken - 26 Jul 2007 12:35 GMT

I am encountering some problems with cross-references to tables in
Word 2004. The cross-references are of the type 'only label and
number'. Following some (but strangely not all) of the table cross-
references in my document, the text following the cross-reference is
put in a new paragraph. This means I have to go back through the
document to delete all breaks following each table reference Each time
I reopen the document in Word 2004 or try to print it, the problem
reoccurs. Since I have over 40 tables in my current document, this is
proving to be extraordinarily frustrating. Any advice on solving this
would be much appreciated.

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John McGhie - 26 Jul 2007 12:42 GMT

Yes. Turn on your Show/Hide so you can see spaces and paragraph marks when
you are working with cross-references.

You will find that the bookmark associated with the caption is encasing the
paragraph mark following it.

So when you insert the cross-reference, it brings in the content of the
bookmark, including the following paragraph mark.

The cross-reference is "warm" field type that updates on document open or
print. So each time you fix the destination, the change holds only until
the field updates. You need to fix the source (the table caption's
bookmark).

It may be easier to remove the table caption and re-insert it.

Cheers

On 26/7/07 9:05 PM, in article
1185449734.131340.87180@w3g2000hsg.googlegroups.com, "plissken"
<daniel.bradfield@gmail.com> wrote:

> I am encountering some problems with cross-references to tables in
> Word 2004. The cross-references are of the type 'only label and
[quoted text clipped - 6 lines]
> proving to be extraordinarily frustrating. Any advice on solving this
> would be much appreciated.

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John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:john@mcghie.name

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plissken - 26 Jul 2007 13:02 GMT

Sir, thank you so much for your assistance and time! :-) I keep Show/
Hide on Show in order to better understand what's going on in my
documents, but I hadn't properly understood how the field works. It is
annoying that if I'm only inserting a reference to the label and
number, rather than the whole caption, that this problem occurs.

> Yes. Turn on your Show/Hide so you can see spaces and paragraph marks when
> you are working with cross-references.
[quoted text clipped - 38 lines]
> Sydney, Australia. S33?53'34.20 E151?14'54.50
> +61 4 1209 1410, mailto:j...@mcghie.name

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John McGhie - 27 Jul 2007 12:22 GMT

The problem usually occurs because of the editing you do to the caption. If
you place the caption, and then edit the text of the caption, you can end up
leaving no text inside the bookmark, in which case the bookmark will stretch
to encompass the terminating paragraph.

If you have to edit a caption, I find it safer to simply re-insert the
entire thing.

Cheers

On 26/7/07 9:32 PM, in article
1185451378.212685.321570@k79g2000hse.googlegroups.com, "plissken"
<daniel.bradfield@gmail.com> wrote:

> Sir, thank you so much for your assistance and time! :-) I keep Show/
> Hide on Show in order to better understand what's going on in my
[quoted text clipped - 44 lines]
>> Sydney, Australia. S33°53'34.20 E151°14'54.50
>> +61 4 1209 1410, mailto:j...@mcghie.name

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Mac Forum / Applications / Word / July 2007

New paragraph (carriage return) inserted before text following cross-reference to table captions