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Mac Forum / Applications / Word / May 2007Word resets my Language and Spelling preferences all the time!
These issues arise only using Word files created on Word for Windows XP on a PC computer. No problem when I create a document in my Mac. Here are the issues: Word from Office 2004 v11.3.5 on Mac OS X 10.4.9 forgets my selection of language in "Tools/Language", even if I select such language and click the "Default" button. If I select the full ".doc" document (Command A), the language previously set as default in "Tools/Language" goes away, no language is selected and "Do not check spelling and grammar" shows selected with a dash (-). If I reset it to the language that I want and uncheck the "Do not check spelling and grammar", close such window and open again immediately, my selections have gone! If instead of selecting the full text, I just place the "I" beam somewhere in the text, and go to "Tools/Language", my selections are kept. If I type or paste new text (even as unformatted text), it is all set automatically to other language than the one that I want. I have copy and pasted all except the last carriage return to a new document to no avail. In short, I want to set all document to check spelling and using a single language. I do not want Word to change my parameters without asking! Thanks. Hi Tony, > These issues arise only using Word files created on Word for Windows > XP on a PC computer. No problem when I create a document in my Mac. [quoted text clipped - 3 lines] > of language in "Tools/Language", even if I select such language and > click the "Default" button. Clicking the Default button only changes the setting for new documents, nothing else. Key point to understand: Language is a text formatting setting, not a document setting. You must have the text selected before trying to apply a Language setting. > If I select the full ".doc" document (Command A), the language > previously set as default in "Tools/Language" goes away, no language > is selected and "Do not check spelling and grammar" shows selected > with a dash (-). When something is selected with a dash, that means part of the text has that setting, part doesn't. No language is selected because there are multiple languages in use in the document (same principle as the dash). WinWord has automatic language detection, and it may be causing this. > If I reset it to the language that I want and uncheck the "Do not > check spelling and grammar", close such window and open again > immediately, my selections have gone! That's odd. You should have just applied the same settings to all the text, and it should take. What if you unselect then reselect all? > If instead of selecting the full text, I just place the "I" beam > somewhere in the text, and go to "Tools/Language", my selections are kept. > > If I type or paste new text (even as unformatted text), it is all set > automatically to other language than the one that I want. Also odd. Even when you type or paste AFTER doing the Select All, set to a language? Can you double-check that? > I have copy and pasted all except the last carriage return to a new > document to no avail. Try the roundtrip thru HTML method of uncorrupting a document. Instructions here: http://word.mvps.org/Mac/DocumentCorruption.html > In short, I want to set all document to check spelling and using a > single language. Like said, it's a text setting, not a document setting--and text carries the formatting with it, so--you can't have that without making it happen. Paste Unformatted should work, once you've made sure the doc has your settings. > I do not want Word to change my parameters without asking! I don't think it is. Sounds like it is failing to accept some of your changes, which is a problem, but otherwise it is using the parameters that come with the document, as it should. Daiya Daiya, Thanks. Yet, I meant the issue arises also when selecting all text (as I always do when changing language for a full document). Selecting all text, changing language, closing the language selection window and immediately opening it back, does not keep or maintain my selection. Every single time. That is the weird thing. No problem with Word documents created on my Mac, but problems with Word files received from PC-Windows users. In fact, if I type or paste something in the document previously set for a single language, such new typing or pasted text (even pasted as unformatted text) shows with a different language. How to avoid that? How to avoid the dash showing? I want all document set for spell checking and all document set for a single language. As said, I can set it, but then it does not take effect at all! Any idea? Thanks. -------------------- > Hi Tony, > [quoted text clipped - 21 lines] > multiple languages in use in the document (same principle as the dash). > WinWord has automatic language detection, and it may be causing this. Did you test to see whether the round-trip thru HTML to uncorrupt the document made a difference? Is this all WinWord documents, or just from 1 or 2 people (perhaps in the same office)? Many people exchange docs for editing all the time and this reports a new problem. Might these documents be protected or anything? Can you de-spam-proof my email and send me one of these documents, if it is not too private? I've been sent some WinWord docs I can try to test this on.... Daiya PS. You did see my entire post, right--about 7-9 lines interspersed with yours? > Daiya, > [quoted text clipped - 45 lines] >> dash). WinWord has automatic language detection, and it may be >> causing this. Daiya, Thanks. Please, see my answers below. > Did you test to see whether the round-trip thru HTML to uncorrupt the > document made a difference? That does not fix it. > Is this all WinWord documents, or just from 1 or 2 people (perhaps in > the same office)? Many people exchange docs for editing all the time > and this reports a new problem. Might these documents be protected or > anything? Not protected or similar. The file was created by person on Word for Windows XP and sent to me. > Can you de-spam-proof my email and send me one of these documents, if > it is not too private? Done. I have trimmed the document to contain no text at all, but showing the bug. Amazingly, if I delete a single carriage regurn on it, the bug goes away. Note that this was a long document originally. > I've been sent some WinWord docs I can try to test this on.... > > Daiya > > PS. You did see my entire post, right--about 7-9 lines interspersed with yours? Yes. Thanks. >> Daiya, >> [quoted text clipped - 44 lines] >>> multiple languages in use in the document (same principle as the dash). >>> WinWord has automatic language detection, and it may be causing this. > Done. I have trimmed the document to contain no text at all, but > showing the bug. Amazingly, if I delete a single carriage regurn on > it, the bug goes away. Note that this was a long document originally. Ah....can you say more about that? If you delete any carriage return? The last one? What do you mean? If you can do something like that and it makes the bug go away, it suggests the problem may be in the documents created by your colleague, and in such a case I wouldn't have a clue where to start. It sounds like all the problem documents are coming from the same person, is that right? Daiya Daiya, As previously said, not the last carriage return. That trick does not fix it. The documents are from different persons. As indicated in my previous message, I have sent you a sample document for testing. Weird, weird, weird... Thanks for your support. --- >> Done. I have trimmed the document to contain no text at all, but >> showing the bug. Amazingly, if I delete a single carriage regurn on it, [quoted text clipped - 10 lines] > > Daiya Hi Tony, Okay, so what did you mean when you said deleting a carriage return fixed it? I don't understand. Give more detail about what you did and the result. I got your attachment-- If I Select All, set it to English and to check spelling and grammar, then close the dialog: 1) with nothing selected, just cursor in doc, the Tools | Language settings comes up right 2) with Select All, Tools | Language comes up wrong Same as you, there. However, when I paste in Unformatted Text, it does acquire the correct settings--I think that is really the problem, no? The other seems workaroundable. So, how exactly are you pasting Unformatted Text? (I was using the long way--Edit | Paste Special) I checked some documents that I know I got from WinWord users (probably Word 2003), and they are not showing this misbehavior. I'm at a bit of a loss here. I did sort out there there are various paragraph marks tagged as Spanish, but I'm not sure what that means. Is that the way it is supposed to be--what language should these docs be using? Daiya > Daiya, > [quoted text clipped - 26 lines] >> >> Daiya Daiya, If I delete one of the carriage returns of the supplied document (except the last one), the issue is fixed. This is how to check the issue (as sent by e-mail): 1. Open the document with Word 2004 v.11.3.5 for Mac on Mac OS X 10.4.9. 2. Select all (Command A) 3. Select "Tools/Language", select English (US) and uncheck completely "Do not uncheck spelling or grammar". Click OK. Close the Language window. 4. Open again the Language window. Oops! all settings have gone!!! Now, if you make the previous selections and type or paste anything in the text (even as unformatted text as "Edit/Paste Special" although I use just paste as "Command C" because I use a Macro-script previously posted in this newsgroup when I requested for it), it is considered a language different than English US. Amazingly, as said, if you delete any carriage return (or so), the bug goes away. But take into account that this was a long document originally. I have trimmed the document to contain no text at all, but showing the bug for your easier testing. The original document was created on Word for Windows XP on a PC machine as Spanish. It was then sent to me for translation into English. There the issues arose. That is why you may see some "Spanish" tags in the file. But what I want is to set it all as English (US) to check spelling. Yet, that is not possible due to the reported bug. Thanks for your kind support! --- > Hi Tony, > [quoted text clipped - 55 lines] >>> >>> Daiya Sorry! I had a superbusy yesterday-- > Daiya, > [quoted text clipped - 8 lines] > window. > 4. Open again the Language window. Oops! all settings have gone!!! Yep, that's exactly what I did and found. > Now, if you make the previous selections and type or paste anything in > the text (even as unformatted text as "Edit/Paste Special" although I > use just paste as "Command C" because I use a Macro-script previously > posted in this newsgroup when I requested for it), it is considered a > language different than English US. However, I got different results there. I tried this a few different ways, and every time I used Edit | Paste Special into the text, it picked up the Language setting I had applied to the text, whether that was French, Spanish, or English. Have you tried using both the macro and Edit | Paste Special, and do you get the same results either way? > Amazingly, as said, if you delete any carriage return (or so), the bug > goes away. I am seeing that also. I really don't know. Daiya > But take into account that this was a long document originally. I have > trimmed the document to contain no text at all, but showing the bug [quoted text clipped - 71 lines] >>>> >>>> Daiya Daiya, Thanks. I get the same results any way that I paste. But in any case, what I am looking for is a way to "cure" the file not to misbehave with the languages and spelling. --- > Sorry! I had a superbusy yesterday-- > [quoted text clipped - 107 lines] >>>>> >>>>> Daiya > Daiya, > > Thanks. I get the same results any way that I paste. But in any > case, what I am looking for is a way to "cure" the file not to > misbehave with > the languages and spelling. Could you try one thing? The default language for new files is set in the template you use to create them.When you just create a new file, Word uses the Normal template. Find the Normal.dot file (by default, it's probably in /Applications/Microsoft Office 2004/Templates) and open it in Word. Select all and set the language to whatever you want to use as your default language. Now you can duplicate this file and rename it (eg; Normal - French), open it in Word, select all and change the language to the corresponding langiage, save, etc. You'll the be able to use the different templates to automatically create documents with the corresponding base-language. Now back to the problem itself. It's really weird that the language wouldn't "stick". I'm starting to suspect that something is corrupted.At this point you might want to consider a rescue attempt: - make the invisible marks visible to be able to visualize the paragraph marks.- select all EXCEPT the last paragraph mark - copy - paste in anew document - select all - apply the language setting of your choice. Copying everything except the last paragraph mark should loose the style information. If this is what's corrupted, you could manage to rescue it through this method. I was also wondering.... are you sure it's not a Style issue?? A style set to apply a specific language that would get re-applied to the paragraphs you are working with?? Corentin  Signature--- Mac:MS MVP (Francophone) http://www.cortig.net/wordpress/ --- http://www.mvps.org - http://mvp.support.microsoft.com MVPs are not MS employees - Les MVP ne travaillent pas pour MS Remove "NoSpam" to e-mail me - Retirez "NoSpam" pour m'écrire Corentin, Thanks. Copying all except the last carriage return does not fix it, as previously indicated. On the other hand, how to know if it is a "style issue" as you say? ------------- >> Daiya, >> [quoted text clipped - 35 lines] > paragraphs you are working with?? > Corentin > Corentin, > > Thanks. Copying all except the last carriage return does not fix it, as > previously indicated. Sorry, I had missed that :-\ You *could* use copy and Paste Special as unformatted text in a new document to see if the problem goes away, but very obviously you'd loose all formatting then. > On the other hand, how to know if it is a "style issue" as you say? Well check what style is used for the paragraph you're having problems with (you can check on the Formatting palette) and try to modify the style. On the Style pane for this style there is a pull-down menu on the bottom left and you can set what language to use by default for this style there. Corenti Signature--- Mac:MS MVP (Francophone) http://www.cortig.net/wordpress/ --- http://www.mvps.org - http://mvp.support.microsoft.com MVPs are not MS employees - Les MVP ne travaillent pas pour MS Remove "NoSpam" to e-mail me - Retirez "NoSpam" pour m'écrire Thanks. I tried both tricks, but did not work. Even when I copy and paste as unformatted text. Or when I change the language via the Style pane. Weird. Style Normal + Justified. Font Times New Roman 12. --------- >> Corentin, >> [quoted text clipped - 16 lines] > > Corentin > NoSpamUser Agent:Unison/1.7.9Hide quoteThanks. I tried both tricks, but did not work. Even when I copy and > paste as unformatted text. Or when I change the language via the Style > pane. Weird. > > Style Normal + Justified. Font Times New Roman 12. and what does Language say for this style in the Style setup pane?? Corentin Signature--- Mac:MS MVP (Francophone) http://www.cortig.net/wordpress/ --- http://www.mvps.org - http://mvp.support.microsoft.com MVPs are not MS employees - Les MVP ne travaillent pas pour MS Remove "NoSpam" to e-mail me - Retirez "NoSpam" pour m'écrire It says: English (US) Not checkecked the "Do not check spelling or grammar" So, normal there, but buggy as explained before. I have sent you an example file (the one previously sent to Daiya) as explained in this thread. Thanks. ---------- >> NoSpamUser Agent:Unison/1.7.9Hide quoteThanks. I tried both tricks, > but did not work. Even when I copy and [quoted text clipped - 7 lines] > > Corentin > I have sent you an example file (the one previously sent to Daiya) > as explained in this thread. I haven't received it yet... I hope you have removed the NoSpam from my address...... Corentin Signature--- Mac:MS MVP (Francophone) http://www.cortig.net/wordpress/ --- http://www.mvps.org - http://mvp.support.microsoft.com MVPs are not MS employees - Les MVP ne travaillent pas pour MS Remove "NoSpam" to e-mail me - Retirez "NoSpam" pour m'écrire Thanks, Corentin--I am totally out of ideas on this one, except to try all 4 of the uncorrupting procedures here: http://word.mvps.org/Mac/DocumentCorruption.html Daiya > Corentin, > [quoted text clipped - 44 lines] >> paragraphs you are working with?? >> Corentin Thanks. I understand that you got the example file that I sent to you e-mail account. I have tried all four methods to no avail: Procedure #1: Save As Web Page - DOES NOT FIX IT (explained before). Procedure #2: Copy All But Last Paragraph Mark - DOES NOT FIX IT (explained before). Procedure #3: Open in Another Text Editor - DOES NOT FIX IT (I have tried with AppleWorks 6.2.9). Procedure #4: Binary Search - NOT APPLICABLE (explained before: deleting any carriage return, except the last one, fixes the issue, but that is only possible on the example file with one page and a bit more without text, just containing carriage returns, but it is not possible on the original file with more pages and text. Weird, weird, weird... ---------------- > Thanks, Corentin--I am totally out of ideas on this one, except to try > all 4 of the uncorrupting procedures here: [quoted text clipped - 50 lines] >>> paragraphs you are working with?? >>> Corentin |
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