Mac Forum / Applications / Word / July 2006

Hi Jill:

Damn!  He wants two-up half-size does he?

Photocopier Method

The "easy" way to do this one in Word is to set the page landscape and
adjust the margins to produce an impression that is 5.5 x 8.5.

1)  File>Page Setup>Microsoft Word>Margins and set the paper to 8-1/2 x 11
in

2)  Set the Layout to Landscape, and check Mirror Margins

3)  Set the Left margin to half an inch

4)  Set the Right margin to half an inch

5)  Set the Gutter to 5-1/2 inches (!)

Then print the document as normal.

This produces one page impression per sheet with a gaping "binding margin"
of 5-1/2 inches alternating between left and right.  If you have a
double-sided printer, it prints each page on the left of the sheet, leaving
the second impression blank.

When you get to the printer's, he simply puts the entire stack in a
photocopier and photocopies the second impression into the blank "margin" on
each side.

This method is suitable if your domestic printer will not handle an 8-1/2 x
11 sheet.  You can set this up on standard Letter paper, simply adjust the
sizes of the margins appropriately.

Text Box Method

If you absolutely insist on doing this using linked text boxes, it's quite
straightforward once you know what you're doing.  It just takes a little
practice to get it right the first time :-)

Start with a blank document...

You need two sets of text boxes...

Follow the procedure in the Word Help topic "Flow stories in parallel, or
side-by-side, "columns" from page to page" exactly.

Each text box needs to be a precise size.  Instead of creating it by
dragging as suggested in the topic, create it at an arbitrary size then
explicitly set its size.  It needs to be 5-1/2 x 8-1/2 less your margins for
headers, footers, and left, right and gutter margins.  My guess is that it
will end up around 4-1/2 x 7-1/2.

Then copy it and set its position: you need one set flush with the left
margin and one set flush with the right margin, using format>Text
Box>Layout>Advanced... (left or right) Relative to Margin.

Follow the pair of text boxes with a page break, then copy the set 75 times.

Now run down and link all the boxes on the left of the page one after the
other.  Then run down and link all the boxes on the right side of the page.

Now:  Make sure your text is FINISHED.  Utterly finished.  Perfect!  You do
NOT want to have to make any changes after this point.  You really DON'T

Copy all of the text from your source document.

Paste it into the top Left text box.

Paste again, into the top Right text box.

Assuming that you have linked them in the correct sequence, Word will flow
the text from first box to last box on the left, and first box to last box
on the right.

So you have the text two-up, same text each side of each sheet of paper.

You need to create a duplicate running header and footer.  To do this, set
two tabs in the Header style and two tabs in the Footer style.  For example,
for the footer, you will want a page number at 5" and one at 10.5" so set
tabs there.

Put a {PAGE} field on each tab to show the page number.  It will show the
same number twice, but increment it for each sheet (which is what you want).

Just a caveat:  This kind of layout will not take kindly to being
transferred from one computer to another: thinks are inclined to move
around.  To provide your best protection against that, don't cut things too
close to the margins, give yourself a little breathing room.  Do all of your
formatting with styles.  Do not allow any formatting overrides or direct
formatting within the text (if you do, you will get some late and miserable
nights chasing bits of text from page to page when it all falls to
pieces...)

Have a try, then get back to us with your questions.

Cheers

On 25/7/06 8:21 AM, in article
1153779695.894550.186960@i3g2000cwc.googlegroups.com, "Jill"
<jzmelp@aol.com> wrote: