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Mac Forum / Applications / Word / June 2006Table columns on different pages
Word (Mac) 2004 (11.2) and Mac OS 10.4.6 I have an 8 page document comprising a single word table of two columns. Column 1 can be considered to be directions or a commentary while column 2 is the main text. The text heights col 1 and col 2 of any row do not always match (neither do the styles used). So far so good - no problems here. I want to print (or make a printable document eg pdf) where my column 1 is on the left (even) pages of a booklet and my column 2 is on the right (odd) pages of the booklet. So as the bookelt is opened the reader will see p2-p3 then p4-p5 then p6-p7. (page 1 and 8 will be the front and back covers respectively) Printing booklets is usually easy - but - how can I split the columns into left and right pages whilst keeping row heights frozen so that rows will still match across facing pages? (alternatively, how can I put a vertical page break between the columns? again, keeping the row heights frozen) It is freezing the row height that seems to be the greatest obstacle. Ideas will be welcomed and appreciated. Roger Hi Roger: Word won't span a page across sheets, or a table across pages. So you either do this in Excel, or you do it as single-column tables. You can't freeze a row height in a Word table: if you want the rows to line up, you set the cell text position to Top and make sure you *do* use the same style for the text in each column. Disable "Allow row to break across pages" and don't put more than one paragraph in each cell, and things will line up perfectly in a Word table. If you don't want to do that, you need to prepare each page as a graphic, using the drawing tools to position each row of text. Since a Word graphic will not span across pages either, it's a bit fiddly to get things to line up. If I were doing it, and I *had* to do it in word, I would use single-column tables ensuring the same style in each and one paragraph per row. Cheers On 24/6/06 5:25 AM, in article 1hhehry.im496wkeyo8kN%rm@rmfsnewsXL.fsnet.co.uk.invalid, "Roger Morris" <rm@rmfsnewsXL.fsnet.co.uk.invalid> wrote: > Word (Mac) 2004 (11.2) and Mac OS 10.4.6 > [quoted text clipped - 27 lines] > > Roger  SignaturePlease reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie <john@mcghie.name> Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 Hi John - On 6/24/06 1:18 AM, in article C0C3082D.3BC44%john@mcghie.name, "John McGhie [MVP - Word and Word Macintosh]" <john@mcghie.name> wrote: <snip> > You can't freeze a row height in a Word table: I'm confused by this, John - or maybe I'm just taking it out of context - but what about Table>Table Properties - Row: Specify Height:_ Exactly:_? Regards |:>) Bob Jones [MVP] Office:Mac > Hi John - > [quoted text clipped - 6 lines] > I'm confused by this, John - or maybe I'm just taking it out of context - > but what about Table>Table Properties - Row: Specify Height:_ Exactly:_? Yes Bob, you can do that, and I could (? - big 'maybe') make a script to go down one single column table on one page reading each row height and setting the corresponding row height in the other single column table on another page to be the same. EXCEPT that there doesn't seem to be any means to *read* the row height - you can only set it! John, Thanks for your comments and tips. I did look into saving each page as a PDF then graphically cropping and manipulating the pdfs. But what a long slow business that was turning out to be. No good unless it could be easily and reliably automated. I am also looking at an Excel solution but am now more than ever convinced that a fundamental rethink is in order. (off I go, back to John's post ... ) Roger Hi Bob: I completely mis-stated that :-) You *can* freeze the row height, but it does you no good to do so :-) If you try it, you will see why. It results in a really peculiar effect in which the text in the table disappears below the bottom of the row and becomes invisible. What I *should* have said is "You can freeze the row height, but you cannot stop the user typing more text in the cells than will fit in the row. When they do, the extra text disappears!" It's not really a useful technique for getting the rows to line up across facing pages. But I shouldn't have said you can't do it :-) Cheers On 25/6/06 1:48 AM, in article C0C2D724.F61F%onlygeneraltaz1@com.cast.net, > Hi John - > [quoted text clipped - 10 lines] > Bob Jones > [MVP] Office:Mac SignaturePlease reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie <john@mcghie.name> Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 Thanx for the clarification, John. I completely understand the point you make about 'disappearing text' (which does necessitate awareness & cooperation on the part of the user) as well as the fact that it applies to a complete row rather than individual cells. Obviously not the solution in this case, as you aptly point out, but I've found it useful in a number of situations. Regards |:>) Bob Jones [MVP] Office:Mac On 6/25/06 3:52 AM, in article C0C47DC6.3BD62%john@mcghie.name, "John McGhie [MVP - Word and Word Macintosh]" <john@mcghie.name> wrote: > Hi Bob: > [quoted text clipped - 31 lines] >> Bob Jones >> [MVP] Office:Mac |
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