hide index field code

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jill - 08 Mar 2006 01:58 GMT

Hello and please help!
I am trying to make an index for a ca. 300 page document. I made a
concordance file, applied it to the document, and created an index.
But, I was unable to hide the field codes - I could not get them to
disappear. They are not present in "print preview" view, but they are
present otherwise. And, they were incuded in the document length. So,
the pagination is off on the final, printed document. Does anyone have
any tips for this?

I am using Word x

thanks,

Jill

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Daiya Mitchell - 08 Mar 2006 02:15 GMT

Hi Jill,

You need to turn off both field codes and hidden text, I think. In Word |
Preferences | View *and* Word | Preferences | Print--make sure everything
relating to field codes, hidden text, and nonprinting characters is
unchecked.

> Hello and please help!
> I am trying to make an index for a ca. 300 page document. I made a
[quoted text clipped - 10 lines]
>
> Jill

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Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: <http://word.mvps.org/Mac/WordMacHome.html>
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

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jill - 08 Mar 2006 02:27 GMT

Thanks - that worked.

Jill

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Daiya Mitchell - 08 Mar 2006 02:44 GMT

Glad to help. Index fields are weird like that.

> Thanks - that worked.
>
> Jill

Signature

Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: <http://word.mvps.org/Mac/WordMacHome.html>
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

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John McGhie [MVP - Word and Word Macintosh] - 08 Mar 2006 09:53 GMT

Hi Jill:

By now, you have probably discovered that a concordance file is a very slow
way to make a poor index :-)

I always suggest manually tagging the entries. It "seems" to take longer,
but by the time you have debugged the concordance and removed all the
redundant tags from the document, it's actually faster to manually tag the
text in the first place :-)

This may help:
http://word.mvps.org/FAQs/Formatting/CreateIndex.htm

(That page may not be visible in Safari, hit "Refresh until it appears or
use a different browser)

Cheers

On 8/3/06 1:27 PM, in article
1141784841.084843.217030@e56g2000cwe.googlegroups.com, "jill"
<jweber@sas.upenn.edu> wrote:

> Thanks - that worked.
>
> Jill

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Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <john@mcghie.name>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

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Mac Forum / Applications / Word / March 2006

hide index field code