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Mac Forum / Applications / Word / February 2006Word 2004 Graphics Rendering
Hi I have a real problem with Word 2004 opening Word Files created using the ³Send to Word² feature in PowerPoint 2003 on the PC. I am creating PowerPoint handouts on a PC using ³Send to Word² and then editing the Word file in Word 2003 on the PC. If I then try and open the same file in Word 2004 (Mac) all the PowerPoint slides come out as blue. However the PowerPoint slides render correctly when opened in either NeoOffice or OpenOffice on the Mac! This appears to be a Word 2004 issue which is causing me a big problem. Any ideas? Could I save the file differently in Word on the PC which would result in Word 2004 (Mac) opening it correctly? Thanks Andy Cooper Hi Andy: I thought they fixed that one? Are you sure you have applied the latest update to Word 2004? Cheers On 21/2/06 7:51 PM, in article C020852A.12134%andy@financial-it.com, "Andy Cooper" <andy@financial-it.com> wrote: > Hi > [quoted text clipped - 10 lines] > > Andy Cooper  SignaturePlease reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie <john@mcghie.name> Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 Hi John Thanks for the response. I'm currently running Word 2004 SP2 with all the latest patches applied. Any suggestions? Thanks Andy On 21/2/06 10:50, in article C0213B9C.2ECA7%john@mcghie.name, "John McGhie [MVP - Word and Word Macintosh]" <john@mcghie.name> wrote: > Hi Andy: > [quoted text clipped - 21 lines] >> >> Andy Cooper Hi Andy: No. There's another fix coming down the pike to you, but it's not here yet... In the meantime, in PowerPoint use "Save As" to save the slides as PNG, send those to the Mac and INSERT them in Word from the Mac. Come to think of it, why would you not send the entire presentation to the Mac and pull it apart there? Word 2004 has a "layers" problem, and that's what you're seeing. I really DID think they fixed it... Make sure QuickTime on the Mac is right up-to-date. One of its filters is involved in this process. Cheers On 22/2/06 1:06 AM, in article C020CEE4.123B0%andy@financial-it.com, "Andy Cooper" <andy@financial-it.com> wrote: > Hi John > [quoted text clipped - 34 lines] >>> >>> Andy Cooper SignaturePlease reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie <john@mcghie.name> Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 Hi John Thanks for the update. Actually I produce course materials this way - and end up with hundreds of PowerPoint slides - and a subsequent Word file that is around 300MB! I hate doing it this way, but with training courses over a week containing lots of PowerPoint slides, it seems the only way to do it. This is because I can produce headers and footers and tables of contents and page numbers etc. If anyone has a better idea as to how to produce course materials from PowerPoint I'm all ears. I hate using a PC to do it with, but I have to resort to that because there is no "send to word" function in PPT for the Mac like there is in PPT for Windows. Regards Andy On 22/2/06 08:22, in article C0226A7E.2F209%john@mcghie.name, "John McGhie [MVP - Word and Word Macintosh]" <john@mcghie.name> wrote: > Hi Andy: > [quoted text clipped - 56 lines] >>>> >>>> Andy Cooper Hi Andy: Hell, you don't NEED "Send to Word" to do this, on either the PC or the Mac :-) I NEVER use Send to Word, because I like to be in control of the results :-) PowerPoint on the Mac is a level ahead of PowerPoint on the PC. Send the entire presentation to the Mac. On the Mac, open the presentation in PowerPoint and use Save As "RTF". This will bring the Outline out for you. Open that in Word on the Mac, and Save As a Word document. Now go back to PowerPoint and use Save As again. This time, choose "PICT". It will prompt you whether you want to save the current slide or all of them. Choose All. Now open the folder where you saved in the Finder, and drag the individual pictures into the Word document and drop each one where you want it. I haven't tested this on the Mac recently, but I think you will find you get a perfect copy of each slide :-) I use exactly the same method on the PC, except that I choose WMF as the graphics save format, which is not supported on the Mac. Note: If you want to send these documents back to the PC, do NOT use PICT. If Word has been correctly installed on your PCs, there is no reason why you shouldn't use PICT, but most IT departments stuff it up and leave out the PICT filter when they install PC Office, which makes PICT unreadable (re-Xs) on the PC. In that case, choose PNG as your graphics output format. It has a high colour depth like JPEG but it's a lossless compression similar to TIFF only one 20th of the size. If you do choose PNG as your output, not that Mac PowerPoint has a Resolution setting which PC PowerPoint does not have. If you leave that at the default 72 dpi (screen resolution) your material will look awful when printed. Set to either 150 or 300 dpi for a colour printer, or 600 for a black-and-white printer. Don't get this setting too high: you will only bulk up your files and your printing will take ages, without affecting the appearance. Most printers print colour at either half or a quarter of their black-and-white resolution. Set the setting as low as possible: each time you double this setting you square the file size :-) Cheers On 23/2/06 7:58 AM, in article C02280ED.12602%andy@financial-it.com, "Andy Cooper" <andy@financial-it.com> wrote: > Hi John > [quoted text clipped - 75 lines] >>>>> >>>>> Andy Cooper SignaturePlease reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie <john@mcghie.name> Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 Thanks John You are a star! I really appreciate the help Regards Andy On 23/2/06 12:20, in article C023F3A1.2F457%john@mcghie.name, "John McGhie [MVP - Word and Word Macintosh]" <john@mcghie.name> wrote: > Hi Andy: > [quoted text clipped - 125 lines] >>>>>> >>>>>> Andy Cooper |
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