Using parts of text in headers

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Friedrich Vosberg - 12 Nov 2005 21:56 GMT

Morning.

I fear this is a very special question. As well:

I've designed a letter template. It includes a text frame where the
address should be written for use with envelopes with address window.

I want to use the second line of this address field in every header line
of the following pages.

E x a m p l e :

address field:
,-----------------------

| Mr.
| Somebody Noname
| Anystreet 17/5
| 12345 Nowhere

'------------------------

header of page 2:
,-------------------------------------------------------------------

| This is page # of the letter to [Somebody Noname] from [date].

'------------------------

How can I do this?

And BTW can I use the MacOS X Addressbook.app for addressing letters in
Word?

TIA and kind regards. Friedrich

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Elliott Roper - 12 Nov 2005 22:40 GMT

> Morning.
>
[quoted text clipped - 22 lines]
>
> How can I do this?

Have a look at STYLEREF fields. I'm not sure if they will work from the
evaluated contents of a mergefield, but it is worth a try.
Hint: assign a specially named character style to the second line of
the address.

> And BTW can I use the MacOS X Addressbook.app for addressing letters in
> Word?

Don't know. Sounds unlikely without some devious scripting.

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Daiya Mitchell - 13 Nov 2005 00:08 GMT

As Elliot said, the StyleRef field is what you want to use. Help is pretty
decent on it. Not sure if you have a German version of Word or if field
names would be translated, but a relevant Help topic is " Print
dictionary-style page headers" and that links to others, including the one
on the StyleRef field.

However, one note:

>> I've designed a letter template. It includes a text frame where the
>> address should be written for use with envelopes with address window.

Word doesn't use the English terminology Text Frame. If you used a Text
Box, then StyleRef will not work. If you used a Frame, then StyleRef will do
what you want nicely. Since they hid the "insert frame" command by default,
you probably used a Text Box, which is easily available from the Insert
menu.

You can convert a Text Box to a Frame via the Format | Text Box dialog, and
you can still drag around a frame to position it for your envelope window.

Daiya

>> I want to use the second line of this address field in every header line
>> of the following pages.
[quoted text clipped - 15 lines]
>>
>> How can I do this?

> Have a look at STYLEREF fields. I'm not sure if they will work from the
> evaluated contents of a mergefield, but it is worth a try.
[quoted text clipped - 3 lines]
>> Word?
> Don't know. Sounds unlikely without some devious scripting.

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Friedrich Vosberg - 13 Nov 2005 20:16 GMT

> Have a look at STYLEREF fields.

Thanks a lot. Right for the new business week the new letter template
works. The clients may come. ;-)

Kind regards. Friedrich

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Kinderlärm ist Zukunftsmusik.

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Daiya Mitchell - 12 Nov 2005 23:51 GMT

> And BTW can I use the MacOS X Addressbook.app for addressing letters in
> Word?

Not directly. You can copy your contacts from AddressBook into Entourage,
and then use the Entourage ones in Word via the Contact toolbar, AutoText,
or DataMerge.

Re getting them into Entourage, see this thread:
<http://groups.google.com/group/microsoft.public.mac.office.entourage/browse
_frm/thread/9a14344c7a9d6052/f1293012a32e8e92>

If all you need is Data Merge, presumably you could export from AddressBook
into something that Excel can open, and use that as a data source, rather
than mess with Entourage.

Alternatively, there may some utility out there that will let you copy info
from AddressBook into any program. Maybe this one:
http://www.versiontracker.com/dyn/moreinfo/macosx/20218

> TIA and kind regards. Friedrich

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Daiya Mitchell, MVP Mac/Word
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Mac Forum / Applications / Word / November 2005

Using parts of text in headers