formatting question - 2 pages on 1?

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stephloos@aol.com - 08 Nov 2005 03:18 GMT

I have recently switched from PC to Mac and I am having some problems
re-creating a newsletter I write on Word for Mac (2004 version 11.2).
Specifically, I need to print the newsletter out on legal sized paper
with 2 pages of the newsletter on one legal sized sheet of paper
(printed landscape, so the 2 pages need to come out side by side). The
end result is a small document 8.5 inches tall and about 7 inches wide.
I was able to do this in the page fornatting area of Word for PC, but
I cannot find a way to do it on the Mac version of Word. Can anyone
help?

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Helpful Harry - 08 Nov 2005 05:41 GMT

> I have recently switched from PC to Mac and I am having some problems
> re-creating a newsletter I write on Word for Mac (2004 version 11.2).
[quoted text clipped - 5 lines]
> I cannot find a way to do it on the Mac version of Word. Can anyone
> help?

Printing two document pages to one piece of paper is a function of SOME
printer drivers, it's nothing to do with Word itself. When you go to
the Print window, look for a "Layout" option that may let you print two
(or more) pages to one piece of paper. This usually won't actually
create a newsletter layout though, unless you set-up the page order
"wrongly" in Word so that it prints correctly.

Some applications like Publisher (on Windows PCs) do have this ability
built-in.

A better approach would be to create a document in Word that has a
landscape page size and uses two columns to divide the page into two.
You then need to layout you 4-page newsletter on two landscape pages
as:

Doc Page 1 = News Page 4 | News Page 1

Doc Page 2 = News Page 2 | News Page 3

When printed / photocopied double-sided you will be able to fold the
paper and get your newsletter in the correct reading order.

Helpful Harry
Hopefully helping harassed humans happily handle handiwork hardships ;o)

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Daiya Mitchell - 08 Nov 2005 07:14 GMT

> Printing two document pages to one piece of paper is a function of SOME
> printer drivers, it's nothing to do with Word itself. When you go to
> the Print window, look for a "Layout" option that may let you print two
> (or more) pages to one piece of paper.

The Layout option is probably on the Copies&Pages dropdown in File |
Print--that's where it is for my 3 accessible printers.

>This usually won't actually
> create a newsletter layout though, unless you set-up the page order
> "wrongly" in Word so that it prints correctly.

That's not so difficult for a single-sheet newsletter. You can set up the
four pages normally in Word and then in File | Print just print 2
pages/sheet (if printer allows) *and* enter 4,1,2,3 in the page range so
that they print out in booklet order (but you need short-edge duplex, I
*think*. Always do a single test run first).

But entering a page range gets kinda boring at more than 2 sheets of paper.
At that point, it's probably worth using one of the booklet programs out
there (e.g., CocoaBooklet, though for legal paper, might have to pay for
Cheap Impostor, not sure).

Signature

Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: <http://www.word.mvps.org/MacWordNew/>
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

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stephloos@aol.com - 09 Nov 2005 01:08 GMT

Thanks for the advice. It was labor-intensive, but I managed to rework
the newsletter into the 2-column format. I think it should work going
forward. I appreciate the help!

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Mac Forum / Applications / Word / November 2005

formatting question - 2 pages on 1?