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Mac Forum / Applications / Word / October 2008Format Campatibility Between Mac and PC
Version: 2004 Operating System: Mac OS X 10.4 (Tiger) Processor: Intel I have created quite a few Word docs on my Mac G5. When I send them to PC users, the format is all screwed up. When I run the file compatibility checker on my Mac, there's an issue that is detected and the recommendation is to change the compatibility preference to "Microsoft Word 2000-2004 and X". The problem is that every time I do this, the preference reverts back to "Custom". The "Microsoft Word 2000-2004 and X" does not seem to stick. Please help; these formatting issues between Mac and PC are killing me. Thanks Is this one document or different documents? If it's one document, it's corrupt: do a Maggie. The Maggie: 1. Create a new blank document 2. Carefully select all of the text in the bad document EXCEPT the last paragraph mark 3. Copy it. 4. Paste in the new document. 5. Save under a new file name and close all, then re-open. This technique for de-corrupting is known as "Doing a 'Maggie'", after Margaret Secara from the Word PC-L mailing list who first publicised the technique. If this is "several" documents, then I need to understand what you mean by "All screwed up". If you have any "Settings" other than "Word 2007 2008" in your Compatibility preferences before you save to .doc, then the settings will be modified to match Word 2004 more closely when you save as .doc, and the result will be shown as "Custom". And those settings are not usually the cause of the formatting being "All screwed up". Usually, the issue is that the document has been formatted in such a way that if the compatibility is not 100 per cent, the effect on the formatting is dramatic (e.g. Using spaces and hard page breaks and blank lines). Those last three are the usual suspects, not "not using styles" or "applying overrides to styles" will result in some unparliamentary language also. Word draws its measurements from the printer driver of the printer that is going to print the document, so unless the other computers are all using the exact same make and model of printer, things will move around. If you are preparing documents for distribution to other computers, you need to be aware of this, and format your document using techniques that will deliver a good result no matter what the printer is. Hope this helps On 16/09/08 2:33 AM, in article 59b598cb.-1@webcrossing.caR9absDaxw, > Version: 2004 > Operating System: Mac OS X 10.4 (Tiger) [quoted text clipped - 7 lines] > The "Microsoft Word 2000-2004 and X" does not seem to stick. Please help; > these formatting issues between Mac and PC are killing me. Thanks  SignatureDon't wait for your answer, click here: http://www.word.mvps.org/ Please reply in the group. Please do NOT email me unless I ask you to. John McGhie, Microsoft MVP, Word and Word:Mac Nhulunbuy, NT, Australia. mailto:john@mcghie.name I am a Mac Word and Excel 2004 user. I have created some graphs in Excel 2004 for MAC which I export into a Word for Mac 2004 file with no problem. When I send the Mac 2004 word file to a windows office 2003 program on a PC, the graphs do not appear to be formatted correctly. Bits of the title are missing and the legend is cut off. This happens consistently. What can I do? Hi Rohit: Generically, the answer is "Leave more space". Going from Mac to PC, things will move around a little in the 2004 versions. You need to expect this and leave room so that it does not matter when it happens. Microsoft is putting an effort into trying to resolve these annoyances in the next version of Office (2010). Cheers On 30/09/08 3:00 PM, in article 59b598cb.1@webcrossing.caR9absDaxw, "Rohit Singh " <> wrote: > I am a Mac Word and Excel 2004 user. I have created some graphs in Excel 2004 > for MAC which I export into a Word for Mac 2004 file with no problem. > > When I send the Mac 2004 word file to a windows office 2003 program on a PC, > the graphs do not appear to be formatted correctly. Bits of the title are > missing and the legend is cut off. This happens consistently. What can I do? SignatureDon't wait for your answer, click here: http://www.word.mvps.org/ Please reply in the group. Please do NOT email me unless I ask you to. John McGhie, Microsoft MVP, Word and Word:Mac Nhulunbuy, NT, Australia. mailto:john@mcghie.name Isn't part of the problem been That Dot pattern if you will for better description is based on 72dpi on Mac and PC is either 96dpi typically or 100. that is the area set up for drawing character is based on a 9 by 8 pattern on Mac and 9 by 12 on PC. so That a 12 pt Font on a PC looks like a 9 pt font on a Mac (72/96) and a 12 pt font will (size based on 96/72) be something like 16pt roughly? also On PC's letters are made up of filled in Blocks, where Mac use round dots within those blocks. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... > Hi Rohit: > [quoted text clipped - 18 lines] >> the graphs do not appear to be formatted correctly. Bits of the title are >> missing and the legend is cut off. This happens consistently. What can I do? Signature------------------------------------------------------------------------ Phillip M. Jones, CET |MEMBER:VPEA (LIFE) ETA-I, NESDA,ISCET, Sterling 616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868 Martinsville Va 24112 |pjones@kimbanet.com, ICQ11269732, AIM pjonescet ------------------------------------------------------------------------ If it's "fixed", don't "break it"! mailto:pjones@kimbanet.com <http://www.kimbanet.com/~pjones/default.htm> <http://www.kimbanet.com/~pjones/90th_Birthday/index.htm> <http://www.kimbanet.com/~pjones/Fulcher/default.html> <http://www.kimbanet.com/~pjones/Harris/default.htm> <http://www.kimbanet.com/~pjones/Jones/default.htm> <http://www.vpea.org> Hi Phillip: Sort of :-) The old 72/96 dpi argument should have gone away by now, because either machine can use "anything you like". Typically, the larger the monitor, the more likely it is to be using a lower value, the smaller the monitor, the higher the "dpi" value. To put that another way: if you display a square of 72 or 96 pixels, it won't measure an "inch" on "anything" these days. Old bitmap fonts were adjusted to the fact that on the old Mac Character displays each character was 12 x 12, where on the PC it was 16 x 9 (I think: I can't remember the exact measures). So the Mac had "square" characters and the PC had "oblong" characters. Again, this has all gone away: modern fonts contain mathematical formulae for each character, not pictures. So the modern graphics card will determine how many pixels to light, depending on the chosen magnification of the display. In the old days of monochrome CRT monitors, the pixels were indeed "round". Then came colour, where the pixels were either oblong or triangular. Now with LCD and plasma displays, the pixels are normally "square" :-) Hope this helps On 7/10/08 2:33 AM, in article ehn#DW9JJHA.2220@TK2MSFTNGP04.phx.gbl, > Isn't part of the problem been That Dot pattern if you will for better > description is based on 72dpi on Mac and PC is either 96dpi typically or [quoted text clipped - 52 lines] >>> the graphs do not appear to be formatted correctly. Bits of the title are >>> missing and the legend is cut off. This happens consistently. What can I do? SignatureDon't wait for your answer, click here: http://www.word.mvps.org/ Please reply in the group. Please do NOT email me unless I ask you to. John McGhie, Microsoft MVP, Word and Word:Mac Nhulunbuy, NT, Australia. mailto:john@mcghie.name Please help...! We were told that the NEW MSOFFICE for MAC 08 - PowerPoint...is compatible with the MSOffice 07 PPT (PC)....HOWEVER - it has not shown to be the case... Please tell me what to do to make the files compatible across both platforms...?! You've not only jumped into a thread on a completely different issue but this is the newsgroup for Word, not PPt :-) Please post to the PPt group: microsoft.public.mac.office.powerpoint And be certain to include your exact versions of OS X & Office as well as basic specs of your Mac. You'll also need to be more specific about what it is that you're perceiving as 'compatibility' issues. The program uses the exact same file format on both platforms, but there are some differences in the applications as well as some Mac v. Windows considerations. Without details it's impossible to "guess" what you might be experiencing. Regards |:>) Bob Jones [MVP] Office:Mac On 10/1/08 10:58 AM, in article 59b598cb.2@webcrossing.caR9absDaxw, > Please help...! > [quoted text clipped - 3 lines] > Please tell me what to do to make the files compatible across both > platforms...?! |
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