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Mac Forum / Applications / Word / September 2008Combine Word Documents?
Version: 2008 Operating System: Mac OS X 10.5 (Leopard) Processor: Intel Is it possible to take 4 different MS Word 2008 files and combine them into 1 file?? If so, how? Thanks I've always used the Select All/Copy --> Paste method. YMMV On 7/16/08 12:05 AM, in article 59b544c6.-1@webcrossing.caR9absDaxw, > Is it possible to take 4 different MS Word 2008 files and combine them into 1 > file? The other one is Insert>File... Insert>File leaves behind the default section break at the bottom of the document, which can be useful in avoiding page size clashes. Cheers On 16/07/08 4:45 PM, in article C4A2EE06.1079%anthony@rivernetusa.com, > I've always used the Select All/Copy --> Paste method. > YMMV [quoted text clipped - 3 lines] >> Is it possible to take 4 different MS Word 2008 files and combine them into 1 >> file?  SignatureDon't wait for your answer, click here: http://www.word.mvps.org/ Please reply in the group. Please do NOT email me unless I ask you to. John McGhie, Microsoft MVP, Word and Word:Mac Sydney, Australia. mailto:john@mcghie.name Forgot about that one, good call, John. :) On 7/16/08 2:21 AM, in article C4A3F3A6.17499%john@mcghie.name, "John McGhie" <john@mcghie.name> wrote: > The other one is Insert>File... > [quoted text clipped - 13 lines] >>> 1 >>> file? Neither one of these worked, they both ignore the formating of the file they belong to and take on the formating of the file I want them in. I wish they worked like Mac OS X Preview or Pages, drag and drop different pages where ever you want them. I think I need you to explain to me exactly what you are doing: Both Anthony's method and my method will retain the formatting of the source file, if you COPY the formatting. So: What do you mean by "Formatting"? Cheers On 16/07/08 10:06 PM, in article 59b544c6.2@webcrossing.caR9absDaxw, > Neither one of these worked, they both ignore the formating of the file they > belong to and take on the formating of the file I want them in. I wish they > worked like Mac OS X Preview or Pages, drag and drop different pages where > ever you want them. SignatureDon't wait for your answer, click here: http://www.word.mvps.org/ Please reply in the group. Please do NOT email me unless I ask you to. John McGhie, Microsoft MVP, Word and Word:Mac Sydney, Australia. mailto:john@mcghie.name Forget it guys, already got the project done. It was faster to copy paste and fix any problems that occurred then to wait for any answers from here. Oh, we did forget it. We asked you for information. We then forgot it until you responded. Which you didn't. On 18/07/08 8:38 PM, in article 59b544c6.5@webcrossing.caR9absDaxw, > Forget it guys, already got the project done. It was faster to copy paste and > fix any problems that occurred then to wait for any answers from here. SignatureDon't wait for your answer, click here: http://www.word.mvps.org/ Please reply in the group. Please do NOT email me unless I ask you to. John McGhie, Microsoft MVP, Word and Word:Mac Sydney, Australia. mailto:john@mcghie.name I use Autotext extensively in my work. I use Word 2008. (1) Is there any prior topic or instructions on how to create, organize and use Autotext for Mac Word 2008? (2) Can I set my Mac Word 2008 to save automatically to a Word 2004 .doc? Many versions of Word Perfect or other Windows word processors do not recognize the new 2008 Word .docx format. (3) Where is the Normal template stored in Mac Word 2008 that becomes the Normal Global Template in the Template and Add-in organizer? (4) Is there a way to have the Normal Global Template remain attached to the correct Normal.dot or .dotm template without constantly re-attaching it on each start-up? (5) I have a "Normal.dot" and "Normal.dotm" in my Library> Application Support> Microsoft>Users> Templates file. Do I need both, particularly if I save documents as .doc instead of the new .docx? Which one is automatically undated when I make a change? Which one automatically updates my Global Normal Template? (6) Is there a way I can organize my Autotext entries into separate drop down Autotext categories similar to the way the default categories are set up in Autotext? Herbert S. Moncier Attorney at Law moncier@moncierlaw.com NOTICE: The information contained in this electronic mail transmission is intended for the use of the named individual or entity to which it is directed and may contain information that is privileged or otherwise confidential. It is not intended for transmission to, or receipt by, anyone other than the named addressee (or a person authorized to deliver it to the named addressee). It should not be copied or forwarded to any unauthorized persons. If you have received this electronic mail transmission in error, please delete it from your system without copying or forwarding it, and notify the sender of the error by reply e-mail or by calling (865) 546-7746 (collect), so our address record can be corrected. Thank you.-- Hi Herbert, It's better to keep to one topic per post, even if you submit three posts at the same time. Less confusing, especially if followup questions are necessary. 1) the information here is accurate for the Mac, if the screenshots look a little different. http://word.mvps.org/faqs/customization/AutoText.htm 6) the article above mentions creating categories via styles. You could also create custom AutoText menus--eg, have a menu on the toolbar with Personal AT that drops down options, another menu with Business AT. 2) Word | Preferences | Save 3) [username]/library/application support/microsoft/office/user templates 4) doesn't make sense. The Normal Global template *is* Normal.dotm. If you manually saved a file as Normal.dotm, that was a bad idea. It sounds like you are having problems here, please create a NEW thread, describing exactly what you did, what you wanted to happen, and what happened instead. Let's keep this thread for AutoText discussion to match the subject line. 5) no, you don't need both. Normal.dot is probably left over from an earlier version. See #4 > I use Autotext extensively in my work. I use Word 2008. > [quoted text clipped - 21 lines] > down Autotext categories similar to the way the default categories are set > up in Autotext? Hello Herbert - Quite a laundry list you have here :-) but I'll see what I can do. Others may have more to offer as well. Just for future reference, though, it's typically better to post each issue as a separate message rather than lumping it all together. On 7/19/08 7:59 AM, in article C4A74F52.F8C1%moncier@moncierlaw.com, > I use Autotext extensively in my work. I use Word 2008. > > (1) Is there any prior topic or instructions on how to create, organize and > use Autotext for Mac Word 2008? One source is the Word Help topic: " Have Word complete your typing". Another is Clive Huggan's work "Bend Word to Your Will" which is loaded with other reference material as well. It's available as a free download here: http://word.mvps.org/Mac/Bend/BendWordToYourWill.html AutoText is addressed specifically on page 124, but is also referenced elsewhere in the text - use Find to ferret out the bits & pieces. > (2) Can I set my Mac Word 2008 to save automatically to a Word 2004 .doc? > Many versions of Word Perfect or other Windows word processors do not > recognize the new 2008 Word .docx format. You can go to Word> Preferences> Save & choose either of the file formats listed in the "Save Word files as:" list as your default format. Just be aware that if you choose something other than the standard (.docx) that certain features of Word 2008 will not be available and some of the features you can still apply may cause changes to occur in the document when you save. The .docx format is more widely supported than many realize, but if the recipient doesn't need to edit the file I'd rather use the 2008 features & send them a PDF. In fact, sending both a .doc & a .docx *plus* a PDF has been known to be done as well. > (3) Where is the Normal template stored in Mac Word 2008 that becomes the > Normal Global Template in the Template and Add-in organizer? Word 2008's Normal.dotm template is located in: User/Library/Application Support/Microsoft/Office/User Templates > (4) Is there a way to have the Normal Global Template remain attached to the > correct Normal.dot or .dotm template without constantly re-attaching it on > each start-up? I'm not sure what you mean by this. It may be a good idea to post this as a new message & clarify as much as you can. > (5) I have a "Normal.dot" and "Normal.dotm" in my Library> Application > Support> Microsoft>Users> Templates file. Do I need both, particularly if I > save documents as .doc instead of the new .docx? Which one is automatically > undated when I make a change? Which one automatically updates my Global > Normal Template? No, you don't need both... In fact, I'm not sure why there's a Normal.dot there at all. The Normal template used by earlier versions was not stored in that location, nor did it have a .dot extension (even though it was a template file). If you have any customizations (Styles, toolbars, etc.) stored in it that you'd like to copy into Normal.dotm you can use Organizer to do so. You'll find more on that in "Bend Word..." as well. You may also want to familiarize yourself with the wealth of information available on: http://word.mvps.org/Mac/WordMacHome.html If there are no customizations [or once you've retrieved what you need] the Normal.dot can be Trashed - unless you're still running 2004 (or prior) along with 2008... But even if you are, the "active" Normal (without the .dot extension) should be in a folder named Microsoft User Data located in User/Documents > (6) Is there a way I can organize my Autotext entries into separate drop > down Autotext categories similar to the way the default categories are set > up in Autotext? It "can" be done, but the AutoText menu is handled in a special way which makes it *very* awkward & difficult to manage. You'll find a number of other suggestions in the material referred to above which will most likely satisfy your requirements with far less hassle. > Herbert S. Moncier > Attorney at Law [quoted text clipped - 10 lines] > notify the sender of the error by reply e-mail or by calling (865) 546-7746 > (collect), so our address record can be corrected. Thank you.-- HTH |:>) Bob Jones [MVP] Office:Mac I still cannot create categories for my Autotext entries. I read the materials and tried to create a style as a category, insert the Autotext entry into the paragraph style, and then add the highlighted entry into Autotext. The style shows up in the Autotext Insert List but the Autotext entry I added is not in the style drop-down. I then tried to make a new Normal.dotm. I named my Autotext Normal.dotm "old" and let Word build a new Normal.dotm. I used the organizer on the Templates and Add-ins to delete the standard categories in the new Normal.dotm and then moved my Autotext entries from "old" to the new Normal.dotm. Now each of my old Autotext entries appear in the new Autotext list each as a drop-down list with the old Autotext entry the only entry in the list. Willing to start over if necessary . . . > I then tried to make a new Normal.dotm. I named my Autotext Normal.dotm > "old" and let Word build a new Normal.dotm. I used the organizer on the [quoted text clipped - 5 lines] > a drop-down list with the old Autotext entry the only entry in the list. > I don't know what's going on there.... > Willing to start over if necessary . . . > Perhaps try this (first quit Word and make a backup of your Normal template by copying it to the desktop or something). View | Customize Toolbars. You'll see a virtual main menu bar appear--drop down the Insert menu by clicking on it and then drag and drop your AutoText entries to rearrange them as you desire. You can even put them on a toolbar if you want, or can move them out of the Insert | AutoText area. You can also create a new drop-down menu for them (on a toolbar or menu). Once you've got it set up the way you want, backup the Normal template again. On 7/22/08 8:42 AM, in article eIHj0h$6IHA.1428@TK2MSFTNGP06.phx.gbl, "Daiya Mitchell" <daiyaNOSPAM@mvps.org.INVALID> wrote: >> I then tried to make a new Normal.dotm. I named my Autotext Normal.dotm >> "old" and let Word build a new Normal.dotm. I used the organizer on the [quoted text clipped - 24 lines] >> >> I cannot find a list of entries that allows me to drag an entry nor can I find a place where I can drop the dragged entry. Please explain where I can drag the existing Autotext entries from and where do I drop it to? >> View | Customize Toolbars. You'll see a virtual main menu bar >> appear--drop down the Insert menu by clicking on it and then drag and [quoted text clipped - 12 lines] > can drag the existing Autotext entries from and where do I drop it to? > I thought you said the existing AutoText entries were already on your Insert | AutoText menu, but as annoying single-item drop-down menus. If that is the case, you can rearrange their location on the Insert | AutoText menu. Did you select View | Customize Toolbars first? Did you see a duplicate File, Edit, View, etc appear? On 7/23/08 6:26 PM, in article OkMDoMR7IHA.2260@TK2MSFTNGP03.phx.gbl, "Daiya Mitchell" <daiyaNOSPAM@mvps.org.INVALID> wrote: >>> View | Customize Toolbars. You'll see a virtual main menu bar >>> appear--drop down the Insert menu by clicking on it and then drag and [quoted text clipped - 20 lines] > Did you select View | Customize Toolbars first? Did you see a duplicate > File, Edit, View, etc appear? Yes, when I open Auto Text on the Insert/Auto Text menu my list of entries appear with a drop down that when opened contains each entry. I cannot find my list of entries when in Customize Toolbars>Insert>Auto Text. When open/Customize Toolbars and drop down the duplicate Insert/Auto Text menu it contains two categories I created without any entries and a third statement in parenthesis (list of auto text entries). None of the three open. > When open/Customize Toolbars and drop down the duplicate Insert/Auto Text > menu it contains two categories I created without any entries and a third > statement in parenthesis (list of auto text entries). None of the three > open. > Oh! Sorry, my mistake--didn't realize it worked that way. Okay, then, I think you'll have to do it the hard way. In View | Customize Toolbars, click on Commands. Select AutoText in the left column, you should see all your autotexts in the right column. Drag one onto the duplicate Insert menu (or wherever you want it). Now right-click it and select Properties and give it a name. Repeat until you've got it all set the way you want it. BACK UP NORMAL.* You can even create different submenus that sit in a menu or on a toolbar--first, in the left column, select New Menu and then drag a new menu from the right column to your preferred location, then drag AutoTexts onto it. The annoying part is having to rename the autotexts yourself, for some idiotic reason. Alternatively, you could try the style route again--I'm thinking that maybe it didn't work because the style wasn't actually applied to the text you turned into an AutoText (as it works here when I create new header/footer autotexts). Daiya *Note about protecting your work. You can move custom toolbars from one template to another, but you can't move default toolbars that you have customized from one template to another. The main menu is basically one big default toolbar. So by customizing the default Insert menu, you are risking the chance that corruption will destroy your work. To get around this, I would suggest: Create a *new* toolbar. Drag a New Menu onto it. Then build your AutoText menu (or menus, one for each category) on that toolbar. Now, hold down option, and drag your New Menu from the toolbar to wherever you want it. Option-drag will copy it. Now Back up Normal. Should Normal corrupt, you should be able to copy your custom toolbar with the New Menu into a new Normal, saving most of your work. You might even copy the toolbar into a new Template named Storage, just to be extra safe, as Normal is usually the only template that corrupts. Daiya: I know "thanks" clutter up the group cite but, I do appreciate you sticking with me on my issue. Your most recent reply works perfectly! Thank you! On 7/24/08 5:58 PM, in article O8zXihd7IHA.3480@TK2MSFTNGP03.phx.gbl, "Daiya Mitchell" <daiyaNOSPAM@mvps.org.INVALID> wrote: >> When open/Customize Toolbars and drop down the duplicate Insert/Auto Text >> menu it contains two categories I created without any entries and a third [quoted text clipped - 39 lines] > copy the toolbar into a new Template named Storage, just to be extra > safe, as Normal is usually the only template that corrupts. Hello again Herbert - Sorry I seemed to have disappeared from the thread, but I knew you were in much better hands with Daiya on this one & I have been following it. Just wanted to pop back in to note that there's always enough space to accommodate common courtesy :-) it also completes the thread for the archives so future reviewers know whether the issue was resolved. Regards |:>) Bob Jones [MVP] Office:Mac On 7/26/08 8:03 AM, in article C4B08ADF.FC6F%moncier@moncierlaw.com, > Daiya: > [quoted text clipped - 49 lines] >> copy the toolbar into a new Template named Storage, just to be extra >> safe, as Normal is usually the only template that corrupts. Yes, seconded! Daiya will appreciate your kind words, Herbert, when she gets back in a few days. We all try to make this newsgroup a special place where we hammer problems until they are solved. The sense of triumph in dominating Word, which "never loses an opportunity to perplex" [TM], is often our motivation, so to know that someone else has experienced that feeling is always good! Clive Huggan ============ On 26/7/08 11:49 PM, in article C4B0A3A8.3F5DD%onlygeneraltaz1@com.cast.net, > Hello again Herbert - > [quoted text clipped - 64 lines] >>> copy the toolbar into a new Template named Storage, just to be extra >>> safe, as Normal is usually the only template that corrupts. Hi, I'm sorry this conversation didn't continue as I would've benefitted from more details. I'm having the same problem in Word 2008, trying to copy formatted text (ie, indents, spacing, bold, italics, etc) from one Word doc to another. Some are docs are 2008 docx, some are 2003, some are text, because I've had to work on this project from various computers and then email my work back to my main computer at home. The problem is that when I copy them into my main document, I lose my formatting and just have a huge block of run-on text. Please help! Thanks! Start by reading the Help topic " How formatting is applied when text is copied and pasted". Basically, all Word formatting is contained in the paragraph marks. So you need to turn your paragraph marks on so you can see what you are doing. Word will try to "match" the formatting of the destination. If you paste text, the styles will not be copied across if they already exist in the destination document: the incoming text will adopt the formatting of the destination styles. If you format consistently using the built-in styles, text copied from one document will automatically be correct when pasted into another. Cheers On 27/09/08 6:20 AM, in article 0A611D08-2068-4F1B-8364-2EC33E9793CA@microsoft.com, "twiddleedee" > Hi, > I'm sorry this conversation didn't continue as I would've benefitted from [quoted text clipped - 8 lines] > > Thanks! SignatureDon't wait for your answer, click here: http://www.word.mvps.org/ Please reply in the group. Please do NOT email me unless I ask you to. John McGhie, Microsoft MVP, Word and Word:Mac Nhulunbuy, NT, Australia. mailto:john@mcghie.name |
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