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Mac Forum / Applications / Word / May 2008document map (in navigation pane) shows too many headings
Version: 2008 Operating System: Mac OS X 10.5 (Leopard) Yesterday I began using the document map to navigate my document. Initially it only showed the text I had formatted in a "heading" style. This is what I wanted. Now upon reopening the file, it is showing more more text (too much) -- any normal text that is bolded, every line of all outlines. There is so much being displayed that that document map is not useful anymore. How do I restrict it to just showing the text formatted as headings. (I tried ctl-click and selecting Heading 3 or a different heading, but that made no difference.) Document Map tends to spin out of control unless you rein it in... It SHOULD show only "paragraphs styled with a style that has an Outline Level greater than Body Text." You do not give your Word version: have you applied Service Pack 12.1.0? Any documents that have been in Notebook View (or contain text pasted from Notebook View...) will misbehave in Document Map unless you can get rid of the Notebook styles, because they also have an outline level. The first thing to do is to check that the paragraphs that have appeared unbidden in fact do not have an Outline Level of other than Body Text in their Format>Paragraph. You also need to check that none of your styles in use have the "Automatically update" property turned on. If they do, the styles get "infected" by any formatting you do in the paragraphs that have them applied. Assuming that is OK, then go to Tools>Options>AutoCorrect>Autoformat as you type... That dialog is in three sections: "Apply as Your Type", "Replace as you type", and "Automatically as you type". Switch OFF everything in the top and bottom sections. Your documents should then behave themselves (although you will have to put right manually any that have been already mangled). You may want to investigate Outline View in the Help. Outline View is a lot more powerful than Document Map. It is not as pretty, but it enables you to achieve the same results as document map, and it is a lot more stable. Hope this helps On 24/05/08 9:20 PM, in article ee9c8b3.-1@webcrossing.caR9absDaxw, > Version: 2008 > Operating System: Mac OS X 10.5 (Leopard) [quoted text clipped - 6 lines] > restrict it to just showing the text formatted as headings. (I tried ctl-click > and selecting Heading 3 or a different heading, but that made no difference.)  SignatureDon't wait for your answer, click here: http://www.word.mvps.org/ Please reply in the group. Please do NOT email me unless I ask you to. John McGhie, Microsoft MVP, Word and Word:Mac Nhulunbuy, NT, Australia. mailto:john@mcghie.name Try the steps here: http://word.mvps.org/Mac/DocMapMac.html > Version: 2008 > Operating System: Mac OS X 10.5 (Leopard) > > Yesterday I began using the document map to navigate my document. Initially it only showed the text I had formatted in a "heading" style. This is what I wanted. Now upon reopening the file, it is showing more more text (too much) -- any normal text that is bolded, every line of all outlines. There is so much being displayed that that document map is not useful anymore. How do I restrict it to just showing the text formatted as headings. (I tried ctl-click and selecting Heading 3 or a different heading, but that made no difference.) |
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