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Mac Forum / Applications / PowerPoint / December 2004PowerPoint PC/Mac Problems
Hi I¹m a business trainer, recently switched from a PC running Office 2003 to a Mac G5 running Office 2004 I used to create my course notes on the PC by using the ³Send to Word² feature in PowerPoint 2003 to send all my slides into a Word doc. Then I can edit the word doc, add headers and footers and tables of contents, etc. I amazed to find that I simply can¹t do this on the Mac. So I created my slides in PowerPoint 2004 and then copied them to my PC. I used PowerPoint 2003 to ³Send to Word² all the PowerPoint Files (14 of them) and then saved the separate word files back on my Mac. I expected to be able to combine all the word files into a single file. On opening the word files in Word 2004 all the graphics are mucked up, and the slides are useless. The colours are completely wrong. I¹ve tried saving the files as an older version of Word on the PC, I¹ve tried the <CTRL><SHIFT><F9> trick to de-link the graphics from PowerPoint but all to no avail. I simply can¹t properly open the files in Word 2004. I even tried MacLink Plus to convert the word files but that just crashed (the newest version as well!). Microsoft have no idea what to suggest. There is also another bug in the handouts pages of PowerPoint 2004. If I insert a page number into an existing text box, say for example to write ³Page 4² instead of just ³4² the page number prints out as <#> It only works for page numbers if there is no text alongside the number in the text box. Microsoft Tech. Support have confirmed that this appears to be a bug, but again offer no solution. Like most people on this newsgroup, I can¹t believe Office 2004 for the Mac is so poor, given what we are asked to pay for it (no cheap OEM versions like for the PC). Andy Cooper > Like most people on this newsgroup, I can¹t believe Office 2004 for the Mac > is so poor, given what we are asked to pay for it (no cheap OEM versions > like for the PC). If there are PP2004 users who are happy they are very silent. After reading this group for a year I'll stick with PP.OSX, not that it would be any better for your problem but it might be worth a try.  SignatureHarvey Products makers of Dinghy Dogs The Boater's Best Friend http://www.dinghydogs.com Ladies' handbags and accessories http://www.deducktibles.com Remove thefrown to email me > If there are PP2004 users who are happy they are very silent. After reading > this group for a year I'll stick with PP.OSX, not that it would be any better > for your problem but it might be worth a try. It does seem that 2004 has set off more criticism than previous releases. But a reminder: this is a support forum. People post here because they have problems, so the messages tend on the whole to be about problems people are having. People don't generally come here to strew rose petals and turn cartwheels for joy. ;-) We're not a very representative sample of the average user, in other words. Still ... ================================================ Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ > If there are PP2004 users who are happy they are very silent. After reading > this group for a year I'll stick with PP.OSX, not that it would be any better > for your problem but it might be worth a try. I don't know about that. For instance, I never embed videos in my presentations. On the other had, I rely heavily on PNG illustrations with transparency. I also really like the presenter view. Unicode support is also important to me. There is no way, despite the various limitations of PPT 2004, that I would go back to X. Additionally as Steve pointed out, whyen there is nothing wrong with the software, you have no reason to post in these groups so of course, most of the people who post here have problems and you never hear from the other ones. Corentin Signature--- Mac:MS MVP (Francophone) --- http://www.mvps.org - http://mvp.support.microsoft.com MVPs are not MS employees - Les MVP ne travaillent pas pour MS Remove "NoSpam" to e-mail me - Retirez "NoSpam" pour m'écrire > Hi > [quoted text clipped - 31 lines] > > Andy Cooper Andy, I don¹t really know about your word problem and would have to give the page number a trial. But for your first point, I am not sure to understand. Do you mean that on PPT:2004 selecting the menu File/sent to/microsoft word is not working the way you want??? I found actually by using word great built in notes mode that I stop doing the way you described first. I now creates notes in word, and use PPT notes view to bring them back to PPT... BAM PowerPoint PC/Mac ProblemsAndy, why do you need to take the presentation to PowerPoint for Windows - have you tried using the Send To Word feature in PowerPoint:mac 2004? SignatureGeetesh Bajaj, Microsoft PowerPoint MVP PowerPoint Notes: http://www.indezine.com/notes Free Templates: http://www.indezine.com/powerpoint/templates/freetemplates.html Hi I'm a business trainer, recently switched from a PC running Office 2003 to a Mac G5 running Office 2004 I used to create my course notes on the PC by using the "Send to Word" feature in PowerPoint 2003 to send all my slides into a Word doc. Then I can edit the word doc, add headers and footers and tables of contents, etc. I amazed to find that I simply can't do this on the Mac. So I created my slides in PowerPoint 2004 and then copied them to my PC. I used PowerPoint 2003 to "Send to Word" all the PowerPoint Files (14 of them) and then saved the separate word files back on my Mac. I expected to be able to combine all the word files into a single file. On opening the word files in Word 2004 all the graphics are mucked up, and the slides are useless. The colours are completely wrong. I've tried saving the files as an older version of Word on the PC, I've tried the <CTRL><SHIFT><F9> trick to de-link the graphics from PowerPoint but all to no avail. I simply can't properly open the files in Word 2004. I even tried MacLink Plus to convert the word files but that just crashed (the newest version as well!). Microsoft have no idea what to suggest. There is also another bug in the handouts pages of PowerPoint 2004. If I insert a page number into an existing text box, say for example to write "Page 4" instead of just "4" the page number prints out as <#> It only works for page numbers if there is no text alongside the number in the text box. Microsoft Tech. Support have confirmed that this appears to be a bug, but again offer no solution. Like most people on this newsgroup, I can't believe Office 2004 for the Mac is so poor, given what we are asked to pay for it (no cheap OEM versions like for the PC). Andy Cooper Hi Geetesh, The Mac send to Word feature only sends the text. In Windows there are additional formatting choices. Among them is a choice to put pictures of the slides into Word along with the text. It seems that our correspondent chose this type of option and thus needs to use Windows PPT. I am puzzled by the problem opening the document in Word Mac, though. As far as I can tell the option of send to Word in PPT for Windows has a macro that makes a table in Word and pastes small pictures of the slides into Word. Mac Word should have no trouble with such a table. I will try it in a little bit to see what happens. Jim Gordon Mac MVP MVP FAQ <http://mvp.support.microsoft.com/default.aspx?scid=fh;EN-US;mvpfaqs> > PowerPoint PC/Mac ProblemsAndy, why do you need to take the presentation to > PowerPoint for Windows - have you tried using the Send To Word feature in > PowerPoint:mac 2004? Back again To test what is happening I opened PowerPoint 2003 with a new presentation using the "Marketing" content template. Then I went to PPT's FIle > Send to Word feature and chose to make a document with 3 slides per page with blanks on the right side. I saved the resulting Word document and then sent it to my Mac. The document opened and looked just fine in Word 2004. So there's nothing inheritantly wrong with the general process. There must be something specific that needs to be addressed. Perhaps something's wrong with Andy's PowerPoint 2003 (maybe didn't install the Office updates), or with Word 2004 (maybe didn't install the updates), or perhpas he did something completely different from what I did, or maybe something else is going on. -Jim SignatureJim Gordon Mac MVP MVP FAQ <http://mvp.support.microsoft.com/default.aspx?scid=fh;EN-US;mvpfaqs> > Hi Geetesh, > [quoted text clipped - 19 lines] >> PowerPoint for Windows - have you tried using the Send To Word feature in >> PowerPoint:mac 2004? Hi Jim, Thank you for the update - I'm going to add that to my list of differences between the Mac and Windows versions. SignatureGeetesh Bajaj, Microsoft PowerPoint MVP PowerPoint Notes: http://www.indezine.com/notes Free Templates: http://www.indezine.com/powerpoint/templates/freetemplates.html > Hi Geetesh, > [quoted text clipped - 18 lines] > > PowerPoint for Windows - have you tried using the Send To Word feature in > > PowerPoint:mac 2004? > I am puzzled by the problem opening the document in Word Mac, though. As > far as I can tell the option of send to Word in PPT for Windows has a > macro that makes a table in Word and pastes small pictures of the slides > into Word. Mac Word should have no trouble with such a table. > > I will try it in a little bit to see what happens. OLE happens, as I recall. The pictures are OLE-linked or OLE-embedded PPT slides, depending on the options the user chooses. ================================================ Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ Whether or not OLE happens didn't make any difference in my test. The slides appeared the same in Mac Word 2004 as in Windows Word 2003. I have all current updates installed for both Mac and Windows. -Jim SignatureJim Gordon Mac MVP MVP FAQ <http://mvp.support.microsoft.com/default.aspx?scid=fh;EN-US;mvpfaqs> >>I am puzzled by the problem opening the document in Word Mac, though. As >>far as I can tell the option of send to Word in PPT for Windows has a [quoted text clipped - 11 lines] > PPTools: www.pptools.com > ================================================ > Whether or not OLE happens didn't make any difference in my test. The > slides appeared the same in Mac Word 2004 as in Windows Word 2003. I > have all current updates installed for both Mac and Windows. Hmmm. OK, that'd be because the OLE object includes a Windows Metafile rendering of the slide (which is what's displayed) in addition to the OLE data (which hides behind the WMF and is what's invoked when you doubleclick the slide image on a PC). As to why it's not working for Andy ... I'm out of theories. Andy, have you tried your files on other Macs to see if the same problems appear? ================================================ Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ >> Whether or not OLE happens didn't make any difference in my test. The >> slides appeared the same in Mac Word 2004 as in Windows Word 2003. I [quoted text clipped - 15 lines] > PPTools: www.pptools.com > ================================================ To my deepest regrets, on Office:Mac, Powerpoint:Mac can not embedded slides in word nor edit slides embedded in Word:win by Powerpoint:Win Trying to edit an embedded PPT slide in word:Mac changes the slide to an image. This very often creates a mess during this conversion process. I understand that this person can not work with word document with embedded PPT slides in Office:Mac I really hope that the next version of Office:Mac will finally bring this key function to our platform... BAM Which raises the obvious question, "why would you want to edit PowerPoint slides in Word instead of PowerPoint?" PowerPoint Mac can edit the slides, so why not use PowerPoint in the first place? It seems crazy to move the slides to Word and then back into PowerPoint. What am I missing? -Jim SignatureJim Gordon Mac MVP MVP FAQ <http://mvp.support.microsoft.com/default.aspx?scid=fh;EN-US;mvpfaqs> >>>Whether or not OLE happens didn't make any difference in my test. The >>>slides appeared the same in Mac Word 2004 as in Windows Word 2003. I [quoted text clipped - 28 lines] > > BAM > Which raises the obvious question, "why would you want to edit > PowerPoint slides in Word instead of PowerPoint?" [quoted text clipped - 4 lines] > > -Jim Jim, Are you trying to say that the all concept of OLE object embedding is stupid? The drawing "layer" of word is really bad and not easy to use at all. Also many of my corporate customer are used to create procedure manual with embedded PPT diagram (or visio) adding the comments in word. Everything is in ONE file. Updating word and PPT can be done during the same process... Very very useful and quite key to the complete adoption of Office:Mac in corporate environment In fact (beside fixing the broken kerning in PPT2004) being able to embed and edit embedded slides in Word is the TOP 1 which on our list BAM On 12/14/04 1:20 PM, in article BDE517B3.C24C%bamsalegATSIGNslovaquie.org.NOSPAM@spam.info, "Benjamin Amsaleg" <bamsalegATSIGNslovaquie.org.NOSPAM@spam.info> wrote: >> Which raises the obvious question, "why would you want to edit >> PowerPoint slides in Word instead of PowerPoint?" [quoted text clipped - 19 lines] > In fact (beside fixing the broken kerning in PPT2004) being able to embed > and edit embedded slides in Word is the TOP 1 which on our list But you haven't answered Jim's question, Benjamin. Why don't you just edit the slides in PowerPoint Mac? Why try to do it in Word? SignaturePaul Berkowitz MVP MacOffice Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html> AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/> Please "Reply To Newsgroup" to reply to this message. Emails will be ignored. PLEASE always state which version of Microsoft Office you are using - **2004**, X or 2001. It's often impossible to answer your questions otherwise. > On 12/14/04 1:20 PM, in article > BDE517B3.C24C%bamsalegATSIGNslovaquie.org.NOSPAM@spam.info, "Benjamin [quoted text clipped - 26 lines] > But you haven't answered Jim's question, Benjamin. Why don't you just edit > the slides in PowerPoint Mac? Why try to do it in Word? Paul, Once a slide has been embedded into word:win from ppt:win, the only thing you can do if you need to adjust this embedded slide on Office:Mac is to convert the slide to a picture and edit-it as an image. In the process you loose a lot and it is not realistic to make it work. For example, often each letter of a word inside a rotated shape become an individual text object... Some shape changes, some disappears,... Word does not support connector line... It is why you need this "within powerpoint drawing layer". Unfortunately, in word:mac, you can not extract an OLE object to save it as a file and work on it from there. For example, you can not save the slide as a specific ppt file, open it in PPT:2004, make the changes and forward both the word doc and the slide to your PC colleague for him to integrate the new version So yes a partial work around might be in a next version of Office:Mac, to be able to "extract" and "save as native file" any embedded object. This would allow for example, Mac users to use Omnigraffle to work on Visio embedded charts, of Fast track schedule users to adjust a MS Project embedded gantt chart BAM Hi Benjamin, No, I'm not saying embedding is stupid. I am saying certain types of OLE don't work on Mac versions of office, so you may need to rethink the workflow. I still don't understand starting in PowerPoint, sending to Word, editing OLE objects (OLE objects open PowerPoint again for editing anyway), then sending the results back to PowerPoint. To me it seems a whole lot more sensible to keep everything in PowerPoint and when you need an updated manual in Word format then use Windows PPT 2003 Send To Word feature. -Jim SignatureJim Gordon Mac MVP MVP FAQ <http://mvp.support.microsoft.com/default.aspx?scid=fh;EN-US;mvpfaqs> >>Which raises the obvious question, "why would you want to edit >>PowerPoint slides in Word instead of PowerPoint?" [quoted text clipped - 22 lines] > > BAM > Hi Benjamin, > [quoted text clipped - 10 lines] > > -Jim Jim, Going beyond this particular "work flow", I think that basically, Office:win users embedded ppt slides into word because word as such poor "drawing layer" Doing a manual completly in PPT (I tried) is not a option. No table of content, no index, no zillions of things ;-) Actually, I found customer using quite extensively the embedding of everything on Windows: - A customer service manual with the procedure flow drawn in an embedded ppt slide, commented and indexed in word, with additional pdf forms ready to open and complete if needed - a deployment procedure created in word with embedded batch files to launch as necessary And of course all embedded document on Win can have a live link to their external source so the embedded excel graph you pasted in PPT update automatically from the updated excel file... Those are just often seen examples of how users save time with OLE on Win. I hope that at one point, Office:Mac will mature to this level of support. Then it will be quite a great corporate citizen ! BAM On the other hand you could say that knowing that Mac Word doesn't support OLE Level 2 that it would have been a whole lot more sensible for the makers of Send to Word feature in Windows to have thought just a moment or two more and created links to a PowerPoint presentation file instead of embedding the objects. That way the workflow would be almost the same but it would work cross platform. The makers of the Send to Word macro took a little shortcut with OLE 2 that cuts out some interoperability. That being the case, since you work in a cross-platform shop it wouldn't be too much of a trick to make a macro that works both in Mac PPT and Windows PPT that does what I described. The Macro would build a document that looks the same in Word, but instead of embedding using OLE2 it would save a picture and link to the appropriate slide in the presentation. As a bonus you can control the dpi and format of the image (probably important when you go to print the manual). -Jim SignatureJim Gordon Mac MVP MVP FAQ <http://mvp.support.microsoft.com/default.aspx?scid=fh;EN-US;mvpfaqs> >>Hi Benjamin, >> [quoted text clipped - 38 lines] > > BAM > On the other hand you could say that knowing that Mac Word doesn't > support OLE Level 2 that it would have been a whole lot more sensible [quoted text clipped - 14 lines] > > -Jim Quite cleaver indeed ! Never though of this. We will give it a try and see how our customers react to this... Thanks for this advanced tip BAM > To my deepest regrets, on Office:Mac, Powerpoint:Mac can not embedded slides > in word nor edit slides embedded in Word:win by Powerpoint:Win [quoted text clipped - 3 lines] > understand that this person can not work with word document with embedded > PPT slides in Office:Mac I explored this a bit further and had a little luck in Office X by doing this: Click to select the embedded PowerPoint slide in the Word document once I've opened it on the Mac Choose Edit, Copy Choose Edit, Paste Special and pick Picture as the type. Ctrl+Click the pasted picture and choose Picture Object, Open. I could then ungroup the picture and manipulate the individual shapes in it. ================================================ Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ |
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