Text format woes when pasting

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leftnotracks - 14 Mar 2007 18:28 GMT

I want to paste text from another program, replacing selected text so
I can retain formatting. If I use Edit > Paste Spectial, ten
Unformatted text the text somes in at 24 pt. Arial normal in black,
which is not how the selected text is formatted.

OK, maybe that's not going to work. Plan B. Office programs are
supposed to communicate well, so I'll try formatting the text in Word
using Styles (bizarrely missing in PP).

I copied the text from PP to Word... formatting was way off. Sizes and
fonts wrong, only bullets and Bold survived. I reformatted in Word
then pasted back into PP... formatting was way off again. Lost bullets
and sizes, but font, Boldness, and colour survived.

It looks as though I'm going to have to manually format all of the
text for 30 slides one at a time. Is this program really that weak?

Word & PP 2004 for Mac OSX.

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leftnotracks - 14 Mar 2007 18:37 GMT

Just read about File > Send to > Powerpoint. Tried that. Better, but
sizes are still off and the text ended up in two text boxes, not one
as I require. Also the bullets came through as text, not as bullet
formatted paragraphs.

More about the presentation:
I have removed the default text boxes on the master. Each slide needs
four editable default text boxes, so I just Copy and paste from slide
1 to each new slide, since a Master can only have the Title and
Outline boxes, no more. I'm pasting in Word text styled using custome
styles (no Normal, no outline styles).

> I want to paste text from another program, replacing selected text so
> I can retain formatting. If I use Edit > Paste Spectial, ten
[quoted text clipped - 14 lines]
>
> Word & PP 2004 for Mac OSX.

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leftnotracks - 14 Mar 2007 20:06 GMT

OK, I decided that the formatting ust won't work with the clipboard,
period. So instead I formatted one slide, then used the "Pick up Text
Style" and "Apply Text Style" toolbar buttons (look like eyedropper
tools). But the line spacing does not apply, only character
formatting.

JFC! How can anyone use this program and not hate it?

> Just read about File > Send to > Powerpoint. Tried that. Better, but
> sizes are still off and the text ended up in two text boxes, not one
[quoted text clipped - 26 lines]
>
> > Word & PP 2004 for Mac OSX.

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Jim Gordon MVP - 15 Mar 2007 06:57 GMT

Hi,

In Word 2004 I formatted some text using the formatting palette. Some of the
text I changed just the font. Other text I changed the style. I dragged the
text into the scrapbook (Tools > Scrapbook) then switched to PowerPoint. I
dragged the text into PowerPoint and the formatting was retained.

If I did not want to keep the formatting, but instead wanted the text to
follow the slide master formatting I would have used used the Paste button
at the bottom of the scrapbook and used Paste > Plain Text.

The Mac Office program is very strong. There is almost always a way to
accomplish what you want. If you run into something that's frustrating you
usually the built-in help system has the answer (fastest). Of course you are
always welcome to post here in the newsgroup if you don't find an immediate
answer from the help system. There is always someone here to help you out.
And if you see an unanswered question that you know how to solve, by all
means your contributions will be appreciated.

Thank you.

-Jim Gordon
Mac MVP

Quoting from "leftnotracks" <leftnotracks@gmail.com>, in article
1173893285.495631.94020@y66g2000hsf.googlegroups.com, on [DATE:

> I want to paste text from another program, replacing selected text so
> I can retain formatting. If I use Edit > Paste Spectial, ten
> Unformatted text the text somes in at 24 pt. Arial normal in black,
> which is not how the selected text is formatted.

> OK, maybe that's not going to work. Plan B. Office programs are
> supposed to communicate well, so I'll try formatting the text in Word
[quoted text clipped - 9 lines]
>
> Word & PP 2004 for Mac OSX.

Signature

Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP info http://mvp.support.microsoft.com/

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Tim Murray - 18 Mar 2007 02:11 GMT

> If I use Edit > Paste Spectial, ten Unformatted text the text somes in at
> 24 pt. Arial normal in black, which is not how the selected text is
> formatted.

Paste as unformatted always takes on the attributes of that would happen if
you simply began typing with the keyboard.

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leftnotracks - 19 Mar 2007 18:03 GMT

> Paste as unformatted always takes on the attributes of that would happen if
> you simply began typing with the keyboard.

Nope. It always comes in at 24 pt. Arial normal in black, with
paragraph formatting (spacing, bullets) removed.

I'd love to shove PowerPoint into the memory hole.

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Tim Murray - 23 Mar 2007 03:19 GMT

>> Paste as unformatted always takes on the attributes of that would happen if
>> you simply began typing with the keyboard.
[quoted text clipped - 3 lines]
>
> I'd love to shove PowerPoint into the memory hole.

Then either (a) something is horribly broken, or (b) it would have been Arial
24 anyway. Period.

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Mac Forum / Applications / PowerPoint / March 2007

Text format woes when pasting