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Mac Forum / Applications / PowerPoint / February 2005Hyper linking to other PowerPoint presentations
I am preparing a series of six PowerPoint presentations to help my students revise for their French exams - one presentation for each of six topics. Each one is fairly large (between 8 and 10 Mb) as they contain spoken French sentences. I want to burn them onto CD for my students to use on their Windows PCs. Would there be a problem with file size if I were to merge the six topics into one presentation (PowerPoint show)? If keeping them separate would be better, how do I create the link between them? I can do it when they're simply in my Documents folder bon my Mac, but presumably hyperlinks I set up won't work when the presentations are played off a student's CD in his / her CD drive... Noel Bailey If you put all the presentations in the same folder and then do the linking, the links should remain local and continue to work from one machine to another and from a CD. If you want to link presentations, you should have a master presentation that has a menu that links to other presentations. When returning to the master, the user should click on a button linked to End Show. That way, you will only have two presentations open at once. Never link from one presentation to another and then to another and another. You could end up with many shows open at once, and you are likely to crash. There shouldn't be a problem putting it all in one presentation, but with stuff that large, keeping it separate might be the best idea. --David  SignatureDavid M. Marcovitz Director of Graduate Programs in Educational Technology Loyola College in Maryland Author of _Powerful PowerPoint for Educators_ http://www.loyola.edu/education/PowerfulPowerPoint/ > I am preparing a series of six PowerPoint presentations to help my > students revise for their French exams - one presentation for each of [quoted text clipped - 13 lines] > > Noel Bailey > If you put all the presentations in the same folder and then do the > linking, the links should remain local and continue to work from one [quoted text clipped - 11 lines] > > --David Thanks David. I'll try that. and also get back to you on the random slide thing - sent you a reply to that but I've discovered it was sent back to me and ended up in my Junk folder Noel Bailey > If you put all the presentations in the same folder and then do the > linking, the links should remain local and continue to work from one [quoted text clipped - 11 lines] > > --David Tried that, but there's a problem: How do you create an action setting (for a navigation button) that both closes the current presentation and links to a slide in another presentation? Or do I need to use a macro? Noel Bailey What you want to do is to have a menu that links to a presentation but doesn't close it. Then, in the linked presentation, you set the Action Settings to End Show. This will take you back to your menu, at which point you can link to something else. If you want to do two things at once, you probably will need a macro. By the way, if you need to contact me directly (as you indicated in your previous message), you need to remove the NOSPAM from my email address: marcoNOSPAM@loyola.edu --David SignatureDavid M. Marcovitz Director of Graduate Programs in Educational Technology Loyola College in Maryland Author of _Powerful PowerPoint for Educators_ http://www.loyola.edu/education/PowerfulPowerPoint/ >> If you put all the presentations in the same folder and then do the >> linking, the links should remain local and continue to work from one [quoted text clipped - 19 lines] > > Noel Bailey > I am preparing a series of six PowerPoint presentations to help my students > revise for their French exams - one presentation for each of six topics. [quoted text clipped - 10 lines] > presumably hyperlinks I set up won't work when the presentations are played > off a student's CD in his / her CD drive... It'll be simpler all around if you combine it all into one file and use embedded sounds. Given the numbers you've tossed out, I don't think you'll run into file size problems as long as you're distributing on CD - convert all of your sound files to WAV format if they're not already that to begin with. - in PPT's preferences, set the value for "Link sounds over xx" to a WAY high value to ensure that your sounds are embedded, not linked - add your sounds again ================================================ Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ >> I am preparing a series of six PowerPoint presentations to help my students >> revise for their French exams - one presentation for each of six topics. [quoted text clipped - 28 lines] > PPTools: www.pptools.com > ================================================ Thanks, Steve, What do you mean by 'embedded' sounds? The sounds I'm using (my French sentences) are ones I have recorded directly within PowerPoint from the Insert > Movies and Sounds > Record Sound menu. If I search my Mac I can't find them anywhere - only from within the PowerPoint presentation in which they were recorded. Is this what you mean by 'embedded'? Noel Bailey > Thanks, Steve, What do you mean by 'embedded' sounds? The sounds I'm using > (my French sentences) are ones I have recorded directly within PowerPoint > from the Insert > Movies and Sounds > Record Sound menu. If I search my Mac > I can't find them anywhere - only from within the PowerPoint presentation in > which they were recorded. Is this what you mean by 'embedded'? I haven't recorded narration on the Mac versions of PPT; on the PC version, you have the option of linking the recorded sounds or not. If you don't choose to link, then the sounds will be embedded. Embedded as in "Included in the Powerpoint file itself rather than in independent files" Sounds like you're in good shape here, but to be sure, try playing the file back on a different computer; better, make it a Windows PC. If the sounds play back there, all's as you want it to be. ================================================ Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ >> Thanks, Steve, What do you mean by 'embedded' sounds? The sounds I'm using >> (my French sentences) are ones I have recorded directly within PowerPoint [quoted text clipped - 22 lines] > PPTools: www.pptools.com > ================================================ Okay, thanks. I'll try that. Noel Bailey |
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