List manager slowdown

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Posterizer - 14 Nov 2006 22:07 GMT

Gang, I have a fairly large list in Excel 11.3. I'm using List Manager,
including the autofilters, total row and visuals. I'm currently up to
row 1829 (the total row) and use columns A through X, with 7 columns
being "calculated columns" containing formulas. I have a modest amount
of color filling in some cells and a sprinkling of comments throughout.
So I've got quite a bit going on with this list.

It's slowed down considerably lately, most noticeably when filtering. I
get a wristwatch followed by the spinning beachball. Not eternal waits,
but maybe 5-10 seconds, when it used to filter almost immediately.

Excel has also been crashing a LOT lately. I haven't noted whether it
only crashes when I have this doc open, or if it's done it with other
docs. I do know that it's particularly unstable if I have Classic
running in the background, but it has crashed without it, too.

I could swear that I once read in the Excel help that once a list got to
a particular size that it was a good idea to do something to improve
performance...I thought it was turning off the visuals, but that made no
difference. Now I can't find the statement in the help files that I
thought I read before.

I'm running this on a 1.6 GHz Powermac G5 tower with 1.25 GB memory, OS
10.4.8.

Any suggestions?

thanks :)
_dennis

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Bob Greenblatt - 15 Nov 2006 12:54 GMT

On 11/14/06 5:07 PM, in article askme-792C60.14070214112006@gondor.sdsu.edu,

> Gang, I have a fairly large list in Excel 11.3. I'm using List Manager,
> including the autofilters, total row and visuals. I'm currently up to
[quoted text clipped - 25 lines]
> thanks :)
> _dennis

I don't use list manager, but that's not a very large list to me. I've used
(again not with list manager) lists of 10,000+ rows x 150 columns without
much delay. Do you have plenty of hard disk space? Have you run disk tools
lately or diskwarrior?

Signature

Bob Greenblatt [MVP], Macintosh
bobgreenblattATmsnDOTcom

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Posterizer - 21 Nov 2006 22:07 GMT

> I don't use list manager, but that's not a very large list to me. I've used
> (again not with list manager) lists of 10,000+ rows x 150 columns without
> much delay. Do you have plenty of hard disk space? Have you run disk tools
> lately or diskwarrior?

Lots of disk space, and the only maintenance I do is to run MacJanitor
regularly, and periodically repair permissions. I believe I booted from
my old OSX disk a while back and ran a Disk Utility repair on the HD and
it said it could find nothing wrong. I probably should get DiskWarrior,
though...been meaning to for a while. I just haven't ever really had
any problems to speak of to warrant it.

_d

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Geoff Lilley - 15 Nov 2006 22:01 GMT

If it's just that one file, I would probably try exporting it to a CSV
or other text format, then re-import it. See if that makes a
difference. You can certainly reduce file bloat by taking out List
Manager, no question. If it's ALL Excel files that you're having that
problem with, I would certainly agree with Bob's advice. Trashing
prefs, trying a new user, and re-installing are also options I would
consider.

HTH.

Cheers,
Geoff Lilley
Microsoft Office Master Instructor (2000/XP)
Apple Certified HelpDesk Specialist (OS X 10.4)

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Posterizer - 21 Nov 2006 22:11 GMT

> If it's just that one file, I would probably try exporting it to a CSV
> or other text format, then re-import it. See if that makes a
[quoted text clipped - 5 lines]
>
> HTH.

Thanks. I worry about exporting and importing because I have a LOT of
formatting and stuff (eg, comments) that I worry it might drop in the
process.

If I drop List Manager, I assume I would have to insert a new row
manually every time I'd want to enter a new case? Is there still a way
to use autofilters and a totals row such that sorting the data with one
or more of the auto filters won't also include the totals row in the
sort? I could live with manually inserting new rows, but I rely too
heavily on sorting and filtering via the autofilters, and looking at the
resulting changes in the totals row, to lose that ability.

thanks!
_d

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Geoff Lilley - 22 Nov 2006 00:36 GMT

That's a two part answer. Part one is use a PivotTable to sort the
data; that way, you get the best of both worlds, in terms of subtotals
and filters. The underlying basis of said PivotTable would be your
existent sheet.

The second part of the answer is to create a dynamic named range.

Excel MVP Debra Dalgleish does a pretty good job of covering both
topics:
http://www.contextures.com

Check it out.
Cheers,
Geoff Lilley
Microsoft Office Master Instructor (2000/XP)
Apple Certified HelpDesk Specialist (OS X 10.4)

> > If it's just that one file, I would probably try exporting it to a CSV
> > or other text format, then re-import it. See if that makes a
[quoted text clipped - 20 lines]
> thanks!
> _d

Reply to this Message

Patrick McMillan [MSFT] - 30 Nov 2006 06:20 GMT

Dennis,

If the workbook that's causing you problems does not contain sensitive data
and you would be willing to send it to us here at Microsoft, we would be
happy to investigate and see if we can figure out what's going on with the
file. You can send the file to me directly at patmcmil@microsoft.com. If you
do send the file, please let me know what version of Excel you're running.

Thanks,

Pat

On 11/21/06 4:36 PM, in article
1164155775.957958.243330@m73g2000cwd.googlegroups.com, "Geoff Lilley"
<ruthlesslightning@gmail.com> wrote:

> That's a two part answer. Part one is use a PivotTable to sort the
> data; that way, you get the best of both worlds, in terms of subtotals
[quoted text clipped - 37 lines]
>> thanks!
>> _d

--
Pat McMillan
Macintosh Business Unit
Microsoft Corp.

This posting is provided ³AS IS² with no warranties, and confers no rights.

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Mac Forum / Applications / Excel / November 2006

List manager slowdown